Here is how you can use Flash Fill in Excel to get the user names from email ids: Select cell adjacent to the cell that has the data (B2 in this case). Enter the cell with the username from the email id from the cell on the left. Select the cell right below the one where you entered data (B3 in this case).
Advertisement Excel is great when you’re working with vast amounts of data and you need to Worksheets are the core essence of Excel. Here are a few tips that'll help you stay organized and productive. However, entering that data into your document and formatting it correctly can often be very time-consuming. Fortunately, Microsoft designs Excel with this kind of task in mind, and there are various features you can use to accelerate the process. By taking advantage of Auto Fill and Flash Fill, you can ensure that you’re not If Microsoft Excel has consumed a lot of your time in the past, let us show you how to get some of it back.
These simple tips are easy to remember. On work that could be automated.
Here’s how to get the most out of Auto Fill and Flash Fill. First Steps With Auto Fill Before we jump into Flash Fill, it’s worth making sure we know how to get the most out of Auto Fill. I’m making an early start on my Christmas cards, so I’ve set up an Excel document to help me organize my list of recipients. Fill Series for Lists I want to number my list, but I don’t want to write out each number individually. Instead, I’m going to start my list with the number one in cell A2, then drag the bottom right corner of the cell to Auto Fill the rest of the column. Unfortunately, doing this just fills the list with ones, which isn’t very helpful. We need to use the highlighted Auto Fill Options button to specify what we’re looking for.
Click the button and select Fill Series. A quicker way to access these options is by clicking and dragging with the right mouse button, which opens the contextual menu automatically when you release it. As you can see, our our numbers progress sequentially. This is about the simplest possible use for Auto Fill.
It really becomes powerful when it can Use Microsoft Excel to import data from a text file into a worksheet. The Text Import Wizard helps you import data from delimited text and organize it neatly. Fill Series for Dates For instance, below you can see how Auto Fill. Dragging upward automatically populated dates from the past while dragging downward automatically populates dates from the future. This works exactly the same way when you drag left and right, respectively. Fill Series for Times The more information you give Auto Fill, the better it will work.
Below, you can see that I’ve entered 10:00 AM into a cell, before specifying that it should be treated as a time in the Number section of the Home tab of the Ribbon. Fill Series for Words So how does this help our Christmas card list? I’m going to use Auto Fill to determine which card design each person gets. The three types of cards I have available are already present in the Design column. By selecting the three cells, then using the Fill Handle to extend our selection, we can quickly populate this entire column. You can also use Auto Fill to add days of the week or months of the year.
All Excel needs is the first day or month and it will automatically fill in the rest. First Steps With Flash Fill Flash Fill is a close relative of Auto Fill, but it performs a slightly different function. Rather than continuing a series of data, it can source information from other cells and present it with your First impressions matter. Don't let an ugly Excel chart scare off your audience.
Here's everything you need to know about making your charts attractive and engaging in Excel 2016. In order for Flash Fill to work correctly, we need to use cells that are adjacent to the data we’re attempting to format. It also helps to alter the formatting of your headers, so Excel doesn’t assume that they’re a part of your data set. Above, I’ve added two more columns to my spreadsheet, the first containing each individual’s address, and the second ready to receive their zip code. I’ve also added the first zip code manually, to help Excel understand what I’m looking for. Next, select all the cells that you want to fill. From here, open the Data tab in the Ribbon and select Flash Fill from the Data Tools tab.
(We could also complete this process using the Fill Handle, much like we used Auto Fill earlier.) Doing this will prompt Excel to find all the information that corresponds with what we manually transferred from cell D2 to cell E2. The software will find each zip code and copy just that information over to the selected cell. This can be a powerful time-saving tool.
For instance, imagine you’re preparing these addresses for a, and you want to reconfigure the way the information is arranged and formatted. Flash Fill allows you to experiment with one cell, then automatically populate the same results for the rest of the data set. Above, you can see that I’ve reordered the information, and changed the case of the city name using Flash Fill.
This functionality can’t read your mind, but it can follow your lead if you offer up the right data. Remember: a second example cell can often yield more accurate results, especially if your formatting varies between different rows. Automate Excel Now you know how to automatically create lists of any kind with Auto Fill or let Excel extract information from one cell and add it to another with Flash Fill. If you ever need a paper copy of your data, make sure your Are you having problems printing from Microsoft Excel? This guide will show you how to print an Excel spreadsheet perfectly. Do you need more help getting to grips with Auto Fill or Flash Fill?
Or do you have a tip that you want to share with other readers? Either way, why not join share your thoughts in the comments section below? Image Credit: Rawpixel.com via Shutterstock.com Explore more about:,.
This post looks at the AutoFill Excel feature. You will learn how to fill down series of numbers, dates and other data, create and use custom lists in Excel 2016, 2013 and lower. This article also lets you make sure you know everything about the fill handle, cause you may be surprised how powerful this tiny option is. When you are pressed for time, every single minute counts.
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So you need to know every way to automate daily spreadsheet tasks. AutoFill in Excel is a popular feature, and I'm sure most of you already use it. However, it may be a new fact for you that it's not only about copying values down a column or getting a series of numbers or dates. It's also about creating custom lists, double-clicking to populate a large range and much more. If you know where the fill handle is located, it's high time to find out all the benefits it stores. Below you see a plan of the post. Just click on the link you find especially interesting to get right to the point.
Use AutoFill Excel option to populate a range in Excel 2010-2013 and lower Whether you just want to copy the same value down or need to get a series of numbers or text values, fill handle in Excel is the feature to help. It's an irreplaceable part of the AutoFill option.
Fill handle is a small square that appears in the bottom-right corner when you select a cell or range. It may be hard to believe that this tiny, almost unnoticeable part of selection gives you numerous helpful options to use every day. The scheme is simple. Whenever you need to get a series of values in the adjacent cells, just click on the Excel fill handle to see a small black cross and drag it vertically or horizontally.
As you release the mouse button, you will see the selected cells filled with the values depending on the pattern you specify. One of the most popular questions is how to autofill numbers is Excel. This can also be dates, times, days of the week, months, years and so on. In addition, Excel's AutoFill will follow any pattern. For example, if you need to continue a sequence, just enter the first two values into the starting cell and grab the fill handle to copy the data across the specified range. You can also auto-populate any arithmetic progression sequence where the difference between numbers is constant.
It will even alternate sequences if the selected cells don't relate to each other numerically, like on the picture below. And it goes without saying, that you can use the AutoFill option to copy a value across your range. I think you already know how to make the same value appear in the adjacent cells in Excel. You just need to enter this number, text, or their combination, and drag it across the cells using the fill handle.
![Excel Excel](http://www.kodyaz.com/images/ms-excel-2013/microsoft-excel-2013-flash-fill-feature.png)
Presume you have already heard of the features I described above. I still believe, some of them appeared new to you. So go on reading to learn even more about this popular yet under-explored tool. All AutoFill Excel options - see the fill handle at its best Double-click to automatically populate a large range Suppose you have a huge database with names. You need to assign a serial number to each name. You can do it in a flash by entering the first two numbers and double-clicking the Excel fill handle.
This hint will only work if you have values to the left or right of the column you need to fill as Excel looks at the adjacent column to define the last cell in the range to fill. Please also keep in mind that it will populate by the longest column in case you have values to the right and to the left of the empty range you want to fill down. Excel - Fill down a series of values that contain text It's not a problem for the AutoFill option to copy across the values that contain both text and numerical values. Moreover, Excel is quite smart to know that there are only 4 quarters or that some ordinal numbers need the corresponding letter suffixes. Create custom list series for autofilling If you use the same list every now and then, you can save it as a custom one and make Excel fill handle populate cells with the values from your custom list automatically.
Please follow the steps below to do this:. Enter the header and complete your list. A custom list can only contain text or text with numerical values. If you need it to store only numbers, please create a list of digits formatted as text. Select the range with your list. In Excel 2003 go to Tools - Options - Custom Lists tab. In Excel 2007 click on the Office button - Excel options - Advanced - scroll down till you see the Edit Custom Lists button in the General section.
In Excel 2010-2013 click File - Options - Advanced - scroll to the General section to find the Edit Custom Lists button. Since you already selected the range with your list, you will see its address in the Import list from cells: field. Press the Import button to see your series in the Custom Lists window. Finally click OK - OK to save the list.
When you need to get this list autofilled, enter the name of the header into the necessary cell. Excel will recognize the item and when you drag the fill handle in Excel across your range, it will populate it with the values from your list. Use the AutoFill option to get repeating series If you need a series of recurring values, you can still use the fill handle. For example, you need to repeat YES, NO, TRUE, FALSE sequence.
First, enter all these values manually to give Excel a pattern. Then just grab the fill handle and drag it to the necessary cell. Autofilling horizontally and vertically Most likely, you use AutoFill to populate cells down a column. However, this feature also works if you need to extend a range horizontally, leftward or upward. Just select the cells with the value(s) and drag the fill handle to the needed direction. Autofill multiple rows or columns The Excel Autofill can deal with data in more than one row or column. If you pick two, three or more cells and drag the fill handle they all will be populated.
Insert empty cells when filling down a series AutoFill also enables you to create a series with empty cells like on the screenshot below. Use AutoFill Options list to fine tune the way the data is entered You can adjust the settings with the help of the AutoFill Options list to get the exact results. There are two ways to get this list. Right-click on the fill handle, drag and drop it. Then you will see a list with options automatically pop up like on the screenshot below: Let's see what these options offer. Copy Cells - populates a range with the same value.
Fill Series - works if you select more than one cell and the values are different. AutoFill will generate the range according to a given pattern. Fill Formatting Only - this Excel AutoFill option will only get the format of the cell(s) without pulling any values. It can be helpful if you need to quickly copy the formatting and then enter the values manually.
Fill Without Formatting - copies values only. If the background of the starting cells is red, the option will not preserve it. Fill Days / Weekdays / Months / Years - these features do what their names suggest. If your starting cell contains one of those, you can quickly have it complete the range by clicking one of the options. Linear Trend - creates a linear series or linear best-fit trend. Growth Trend - generates a growth series or geometric growth trend.
Flash Fill - helps you enter plenty of repetitive information and format your data in the right way. Series - this option pops up the Series dialog box with a number of advanced possibilities to choose from.
The other way to get the list is to click on the fill handle, drag and drop it and then click on the Auto Fill Options icon. When you click on this icon you get a list with AutoFill options. This list just repeats some features from the previous part.
Excel - Autofill formulas Autofilling formulas is a process pretty much similar to copying values down or getting a series of numbers. It involves drag-n-dropping the fill handle. You will find some helpful tips and tricks in one of our previous posts named.
Flash fill in Excel 2013 If you use Office 2013, you can try Flash Fill, a new feature introduced in the most recent Excel version. Now I will try to briefly describe what it does. Flash Fill instantly studies the data you enter and the format you use and checks if these data are already in your worksheet. If Flash Fill recognizes these values and grabs the pattern, it offers you a list based on this mode. You can click Enter to paste it or ignore the offer.
Please see it in action on the picture below: Flash Fill enables you to format numerous names, dates of birth, and phone numbers in a click of a mouse. You just enter initial data, which Excel quickly recognizes and uses. I promise that one of our upcoming articles will give you as many details on this interesting and helpful feature as possible. Enable or disable the AutoFill feature in Excel The fill handle option is turned on in Excel by default. So whenever you select a range you can see it in the bottom-right corner. In case you need to get Excel AutoFill not working, you can switch it off by doing the following:.
Click on File in Excel 2010-2013 or on the Office button in version 2007. Go to Options - Advanced and untick the checkbox Enable fill handle and cell drag-and-drop. To prevent replacing the current data when you drag the fill handle, make sure that the Alert before overwriting cells check box is ticked. If you don't want Excel to display a message about overwriting non-blank cells, just clear this check box. Turn Auto Fill Options on or off If you don't want to display the Auto Fill Options button every time you drag the fill handle, just turn it off. Similarly, if the button does not show when you use the fill handle, you can turn it on. Go to File / Office button - Options - Advanced and find the Cut, copy and paste section.
Clear the Show Paste Options buttons when content is pasted check box. In Microsoft Excel, AutoFill is a feature that allows the user to extend a series of numbers, dates, or even text to the necessary range of cells.
This little option gives you plenty of possibilities. Use Flash Fill in Excel, autofill dates and numbers, populate numerous cells, and get custom list values. Thank you for reading to the end. Now you know it all, or almost all about the AutoFill option. Subscribe to our blog to learn even more about this and other helpful Excel features.
Let me know if I didn't manage to cover all the questions and issues you have and I'll be happy to help you. Just drop me a line in the comments. Be happy and excel in Excel! I don't think this is an auto fill issue, but would like assistance. I made a table with customers on the y axis and vertical market on the x.
I placed a 1 to identify what vertical market each customer represents. I used the sum feature to add each column of '1s' to see which vertical markets we're doing best in. Each salesperson has his/her own spreadsheet in my 'book'.
Now I want to combine all the sales people's results to a separate excel sheet in the book to get the totals of each salesperson to see which vertical markets we're doing best in and which one's we're not covering well. How do I copy my summation values with my vertical market data?
It's two rows of information. The sum and the market, per sales rep. Hi, hope you can help, I'm using excel for inventory purposes and my data is input with a hand scanner. The scanner gives me comma-delimited data which i have to sort using 'text to columns'. Regardless of what i have tried, including varieties of autofill, i cannot get excel to automate the text to columns feature, so i have to keep manually doing it.
Is it possible to get excel to automatically do text to columns as i'm scanning the data in?just repeat it on every row as it's entered? I'd be very grateful for any assistance, thank you, Fran. Hi, I'm having an autofill error that I'm hoping you can help me with. I have a very long nested IF statement formula that I am trying to apply to every row in my spreadsheet (hence, the autofill). My spreadsheet is for salary analysis.
Basically, I am saying this: if Grade=3 AND New Salary is less than or equal to 35149, then Salary Range=Min if Grade=3 AND New Salary is between 35150 and 40554, then Salary Range=25% if Grade=3 AND New Salary is between 40555 and 51363, then Salary Range=Mid if Grade=3 AND New Salary is equal to or greater than 51364, then Salary Range=Max (The grade level and the salary amount being the logical test, and the Salary Range being the true value. If the first statement is false, then it will evaluate the second, and so on.) There are 8 different possible grades, with four salary range options for each grade, so a 32-statement formula. The grade possibilities are 3, 4, 5, 6, 7, A, B, C. When I enter the formula and drag it through my spreadsheet, it works just fine through all the numbered grades (3-7). When the formula hits the lettered-grades (A-C), it suddenly stops working. However, if I copy/paste the formula again on the first lettered-grade row, and drag it the rest of the way, it works just fine.
So to me, it seems the autofill capability is having a hard time getting the transition from numbered-grades in the logical test statement, to lettered-grades in the logical test statement. Again, when I drag the formula through the grades separately, it works just fine. So the formula is correct. Hoping you guys can help?
Hi Maria, A very informative post. I have been using Excel for some time now and was thinking if the Excel supports the following Auto Fill feature or not. Let us say I have some data in A2 (10), B2 (20) and I have used a formula in C2 to multiply A2 and B2 (10.20). Is it possible that when I enter new data in A3 and B3, the formula of C2 automatically gets filled in C3 and multiplies A3 and B3 dataset. I understand that I can do it by extending the cell or by double clicking, but I am looking for auto-population of data in C column as soon as I enter the data in A & B columns.
It will be a great time saver if the user can see the formulae in action as the data gets entered without the user intervention. Hi, This may be tough to get across in text but I have a summary sheet which reads data from other tabs with in the worksheet. When trying to use the fill handle, how do i autofill to allow for an increase tabs increments? My sheet tabs are labelled 1.01, 1.02, 1.03, 1.04, 1.05 and so on. Currently when i drag the cell it only makes a copy of the selected cells data.
'1.01'!$A$2 '1.01'!$A$2 '1.01'!$A$2 '1.01'!$A$2 '1.01'!$A$2 I would like to see the following on my summary sheet, which picks up data from cell A2 on sheet tabs 1.01 through to 1.05. '1.01'!$A$2 '1.02'!$A$2 '1.03'!$A$2 '1.04'!$A$2 '1.05'!$A$2 I have tried flash filling and tried to create a custom list without any success. Hi, i am generating a table with the formular below the 'B' value is increasing by 5 that is B473,B478,B483,B488.
When i use auto fill it only populates the table increasing the values by '1' i.e. B474, B475.instead of '5'. Please how do i go about it.
Note that the table is picking values from another sheet called the value counters. Thanks in anticipation of your help ='SI '&'Value of Counters'!B473 ='SI '&'Value of Counters'!B478 ='SI '&'Value of Counters'!B483 ='SI '&'Value of Counters'!B488. Hi, Im using Excel 2013. I need to enter months horizontally.
Next to every date of the month I require my work day to be inserted. Its a 4days on 2 days off rotation. Is their any way I can auto fill that or a quicker way to do it? Shifts pattern ( Early Early Day Day OFF OFF Late Late Mid Mid Off oFF) It should display as follows in Excel. Date shift date Shift 02/05 L 02/06 E 03/05 L 03/06 E 04/05 M 04/06 D 05/05 M 05/06 D 06/05 OFF 06/06 OFF 07/05 OFF 07/06 OFF. Thank you Dulan. Hi Stephanie, Having worked through a number of your samples here I've picked up a few tips that I wasn't aware of, however I was wondering if you could help me with a problem I'm running into.
I'm not sure if it is related to this topic (I may have used the wrong search criteria to find a solution - if I did I still learned something new:-) and will try to find it elsewhere). I have a spreadsheet with a number of formulas in it, most of which are date related and are spread across a number of columns (which are not beside each other). I was wondering if there was a way to have these formula automatically appear on a new line each time a new record is added or is this always going to be a manual process. For example COLUMN L =IF(ISBLANK(K3),'N/A',+K3+70) COLUMN M =IF(ISBLANK(K3),'N/A',L3-TODAY) COLUMN N =IF(ISBLANK(K3),'N/A',+L3+42) COLUMN U =IF(ISBLANK(T3),'N/A',EDATE(S3,T3)) COLUMN V =IF(U3='N/A','N/A',U3+42) COLUMN Y =IF(ISBLANK(X3),'N/A',X3+42) COLUMN AA =IF(ISBLANK(Z3),'N/A',Z3+42) Any help on this issue would be greatly appreciated Regards, Dan. Hi there, I am looking to use some sort of autofill feature that operates conditionally. I have a list of employees, each coded with a different colour based on department (done automatically by way of vlookup).
I fill in hours (if applicable) on that spreadsheet for all employees. I then have a separate sheet where I want to have ONLY employees who logged hours listed, and grouped by department (fill formatting mentioned above). I want it to fill in that second sheet automatically based on the data I entered for the first.
What would be the best way to go about doing this? Hi, I want to ask you if is it possible to change the value of 50 cells set in the autoComplete option. I am facing with a large table and for me it will be useful to look up for more than 500 cells, of course without blanks in the respective column. I've tried with excel 2003, 2007 and 2010 but I have the same result (after 'n' groups of 50 cells, I must type 'n' characters in the next cell to return the value written in a cell above (I don't know if this works for more than 7-8 characters).
Thanks a lot. Is there a way to have an excel sheet anticipate a value of a cell based on a list? For example, I am trying to do a large sheet of sending suggestions to a group. Often these suggestions are the same for the recipients and it would come from only a list of suggestions, nothing extra. I have used the data validation, but using the drop down is tedious. I want something where if I want to suggest to 'go to the movie', as soon as I type 'Go to.' It will want to fill in the rest of the value.
I know if the value is listed above in the sheet, it will try to finish, but is it possible to have that list input in the background to do that in advance. It would cut down a lot more time in excel. Using Excel 2013.
I have a spreadsheet that I copy and reuse with new, imported data which contains between 50,000 and 200,000 rows of time-evolution data. I perform simple calculations on the data, such as multiply by 1000 or divide by 60. In an adjacent column, I enter the pertinent calculation, select the cell, and double-click on the auto-fill square. The auto-fill will correctly fill all 200k cells in the column. Other data, same spreadsheet a few columns over has a different calculation performed on it. In this column, the auto-fill procedure will only work to about 50k of the 72k values and I have to manually drag the auto-fill square down to complete the procedure. Scrolling down to the bottom of the incomplete column, selecting a cell, and double-clicking on the auto-fill square does nothing.
I have to manually scroll down to complete the action. Strange thing is that if I start with a new, empty spreadsheet and import the same data, auto-fill works fine. But, if I save it, delete the data and enter new data, the auto-fill is broken again. I don't want to do this because the graph formatting is very complex and time-consuming and I don't want to 'reinvent the wheel' with every new set of data. Any thoughts?
Hi I trying to use the weekly planner where its summarise in Monthly plans in the excel. Some what i received template from various sources. But not exactly. When i select first week i should be able to enter the details(description) of it and for 2nd, 3rd, 4th week the dates should change at the same time the data which i updated for the first week should not appear there. So that i can plan for every week. In the Monthly sheet when i select particular month then the summary of all 4 weeks should appear.
Hi I am trying to use the weekly planner where it has to summarise in the Monthly plans in excel. Some what i received templates from various sources. But not exactly. When i select first week i should be able to enter the details(description) of it and for 2nd, 3rd, 4th week the dates should change at the same time the data which i updated for the first week should not appear there. So that i can plan/update for every week.
In the Monthly sheet when i select particular month then the summary of all 4 weeks should appear there. Thanks you Babu.